APRA Letter Template
City, State, Zip
To Whom it May Concern:
I am seeking records under the Access to Public Records Act, R.I.G.L. 38-2. If you are not the appropriate individual to handle this request, please forward this letter to the appropriate records designee or let me know if I should address this request to another body.
I am requesting records related to (provide topic). In particular, I am requesting:
- Specific description of Document A, including the time frame in which you believe this document exists;
- Specific description of Document B, including the time frame in which you believe this document exists.
If possible, I prefer to receive these documents via (mail, e-mail, fax) at (contact information). I understand there may be a cost associated with retrieving and copying these documents. Please provide me with an estimated list of fees if it is expected to exceed (dollar amount), and contact me if you have any questions or concerns about this request. I look forward to receiving these documents within ten business days.
Thank you for your time and attention to this matter.
Address and telephone number (optional)